Use Case Scenario: Adding Multiple Users to Calendar Access

In today’s collaborative work environment, sharing calendar access efficiently can streamline communication and scheduling. Recently, I implemented a script to add multiple users to a shared calendar in my real-time environment, enhancing our team’s collaboration.

Calendar Access Permissions

When adding users to your calendar, it’s important to consider the level of access they need. Here are the available permissions in Outlook (Windows, Mac, and OWA)

Here’s a quick overview of the permissions you can set:

How to Share Your Calendar in Outlook on the Web

Sharing your Outlook calendar is simple with these easy steps:

• Open Outlook: Access Outlook on the web.

• Go to Calendar: Click the ‘Calendar’ icon at the top left.

• Select Calendar: In ‘My Calendars’, right-click the calendar you want to share and choose ‘Sharing and permissions’.

• Enter the Email: Type in the email addresses of the people you want to share with.

• Add People: Click ‘Share’ at the top right and enter the email addresses.

• Set Permissions:

• Send Invitation: Click ‘Send’ to share the calendar. Recipients will receive an email invitation.

Script Example

Here’s a simplified PowerShell script I used to add users to our shared calendar

# Connect to Exchange OnlineConnect-ExchangeOnline
$users = @(
    "User One",
    "User Two",
    "User Three",
    "[email protected]",
    "[email protected]"
)

foreach ($user in $users) {
    Add-MailboxFolderPermission -Identity "[email protected]:Calendar" -User $user -AccessRights Editor
}
# Disconnect from Exchange Online
Disconnect-ExchangeOnline -Confirm:$false

Benefits of This Script

Executing this script significantly simplified the process of sharing calendar access with a large number of users in our environment. By automating the permissions setup, I was able to ensure that everyone had the necessary access to collaborate effectively.

Conclusion

Implementing this script was incredibly helpful in my environment, allowing me to efficiently share calendar access with multiple users. If you’re looking to improve collaboration and streamline scheduling, consider using this approach.

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