Project Overview
This project showcases a comprehensive SharePoint intranet solution implemented for a healthcare organization with 500+ employees. The client faced challenges with disconnected teams, inefficient communication, and difficulty finding organizational information. Our solution improved collaboration, streamlined communications, and created a central hub for company resources.
The Problem
The organization struggled with:
- Fragmented communication across multiple locations
- Difficulty finding updated policies and procedures
- Low employee engagement with existing intranet
- Inefficient processes for news distribution and announcements
Our Solution
We implemented a modern and user-friendly intranet by:
- Designing an intuitive information architecture tailored to organizational needs
- Creating department-specific sites with relevant content and applications
- Implementing news and announcement systems with targeted audiences
- Developing search optimization for quick information retrieval
Results Delivered
85%
Employee adoption rate
60%
Reduction in email volume
40%
Faster information retrieval
300+
Resources centralized
Implementation Approach
Discovery & Planning
Conducted stakeholder interviews and user surveys to define requirements and information architecture.
Design & Prototyping
Created wireframes and design mockups for stakeholder feedback and usability testing.
Development & Configuration
Built out the site architecture, customized web parts, and migrated content from legacy systems.
Training & Rollout
Conducted training sessions and implemented a phased rollout strategy.
Key Intranet Features
News & Announcements
Targeted news delivery with audience targeting and read confirmation tracking.
Employee Directory
Comprehensive people directory with skills search and organizational charts.
Policy Center
Central repository for company policies with version control and acknowledgment tracking.
Events Calendar
Integrated calendar system for company events, training sessions, and holidays.
Before & After
Before
Fragmented information across multiple systems
After
Centralized hub for all company information
Conclusion
The SharePoint Intranet implementation transformed how the organization communicates and collaborates. By creating a central hub for information and resources, we significantly improved efficiency and employee engagement. The solution provides a solid foundation for future digital workplace initiatives and continues to evolve based on user feedback.